Facilities Planning and Development Collection, 1952-2013

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Contains Medical Center Administrative records. These include records of the officers of the University, as defined in the Bylaws, the deans of schools and colleges, and departments, institutes,...
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Summary

Creator:
Duke University. Medical Center.
Abstract:
The collection documents facilities planning and construction activities of the Duke University Medical Center. These materials also show the evolution of responsibility for health facilities planning and administration during a period of extensive building activity that occurred before the organization of the Facilities Planning, Design and Construction Office within the Medical Center and Health System Architect's Office. Included are records of major planning initiatives and specific building projects from the offices of Louis E. Swanson, an early director of the Medical Center Planning Office, and Dr. Jane G. Elchlepp, the first assistant dean for planning. In addition to correspondence, memoranda, committee minutes, statistical reports, and planning reference materials, the collection contains design studies and long-range planning proposals completed between 1952 and 1998. Presentation drawings and graphics span the years 1964 to 2000. The collection also contains photographs, slides, and other documentation pertaining to the planning and construction of Duke Hospital North from 1973 to 1980. Materials date from 1952 to 2013.
Extent:
34 Linear Feet (6 cartons, 2 manuscript boxes, 1 half manuscript box, 4 flat boxes, 29 slide binder boxes, 1 audiocassette box, 1 card box, 15 map folders, 2 microfilm boxes, 2 film reels)
Language:
English
Collection ID:
AR.0069

Background

Scope and content:

This collection documents the history of health facilities planning for Duke Health. It was created from variously accessioned materials that reflect the functions of several different committees and offices over the course of the period covered, as well as roles of key individuals, In order to document the evolution and formalization of medical facilities planning during an important period in the development of the Duke University Medical Center.
Materials used for reference in the planning process can be found throughout these records in the form of newspaper clippings, facilities surveys, statistical reports, copies of medical and architectural journal articles, slides, photographs, diagrams, and numerous brochures describing medical facilities at other institutions. Particularly noteworthy is a letter from E. H. Clement to architect Horace Trumbauer, Philadelphia, PA, dated August 2, 1937, advising on proper methods for handling all stages of work with "Duke stone." Clement's company contracted the stone work on the university's West Campus in the 1920s. His letter instructs on proper methods for quarrying, preparing mortar, staging, pointing, and laying stone in the Duke context (Box 1, Folder 14). Also of interest is a summation of the history of health facilities planning at Duke University, prepared in 1975 by Louis E. Swanson as a lecture for a course in health administration (Box 3, Folder 11). Long range planning proposals prepared in 1952, 1961, and 1973 by firms that specialized in medical center development, as well as a 1963 design study by the architectural firm Caudill, Rowlett and Scott, are significant documents in Duke University Medical Center planning history.
It includes records from the offices of Louis E. Swanson, chairman of the Medical Center Building Committee (1952-1964) and Facilities Committee (1964-1976), as well as director of the Medical Center Planning Office (1967-1976), and Jane G. Elchlepp, associate professor of pathology and the first assistant dean for planning (1965-1969). Also housed in this collection are records pertaining to long range planning, Duke Hospital North planning materials, and a 1992 parking and traffic study. It consists of correspondence, memoranda, committee minutes and reports, planning documents, photographs, slides, audiocassette tapes, building plans, site plans, diagrams, and blueprints generated between 1952 and 1988. Some planning documents are in the form of multi-volume long-range development proposals commissioned from nationally prominent architectural and management consulting firms. Also included are presentation drawings of buildings (originals and photo reproductions) and other graphic materials spanning the years 1964 to 2013. Materials date from 1952 to 2013.

Biographical / historical:

The bulk of this collection documents the evolution of the administration of health facilities planning at Duke University Medical Center from 1952 to 1980, a period of major expansion prior to the creation of the Facilities Planning, Design and Construction Office within the Office of the Medical Center and Health System Architect. Most records in the collection are from the offices of Louis E. Swanson, chairman of the Medical Center Building Committee (1952-1976) and director of the Medical Center Planning Office (1967-1976), and Dr. Jane G. Elchlepp, the first assistant dean for planning (1965-1969). Elchlepp went on to become the first assistant vice president for health affairs planning and analysis, with the primary responsibility for planning and overseeing the design of Duke Hospital North. During this period of facilities expansion, several planning studies and hospital administration analyses were commissioned from some of the premier management consulting and hospital development firms in the United States. These records document the history of health facilities planning at Duke University.

  • 1950: Hospital planning and design consultants James A. Hamilton Associates hired to produce long range plan for Duke University medical facilities development
  • 1952: Medical School's Room Allocation Committee formalized into the Medical Center Building Committee, with Duke University Hospital co-superintendent Louis E. Swanson as chairman
  • September 1952: Hamilton Associates report, A Program and Space Study of the Duke University School of Medicine and Hospital, completed
  • 1958: University Committee on Long-Range Planning formed; reports issued in 1959, 1960, and 1961
  • 1960: DUMC administrators commission two separate long-range planning and development studies, from the management consulting firm Booz, Allen & Hamilton, Inc., and the architectural firm of E. Todd Wheeler and Perkins & Will
  • June 1961: University Committee on Long-Range Planning report offers a brief "first statement on long-range planning for the Medical Center" in Chapter 6, treating Medical Center planning concerns and efforts as separate from those of other university schools and colleges
  • 1961: Reports and proposals by Booz, Allen & Hamilton and Wheeler and Perkins & Will completed; architectural firm Caudill, Rowlett and Scott commissioned to produce campus design study and master plan
  • 1962: Medical Center Planning Office established1963: Caudill, Rowlett & Scott plan and design study completed
  • 1964: University architect position created; Medical Center Building Committee dismissed; Medical Center Facilities Planning Committee formed, with Swanson as chairman
  • 1965: Dr. Jane Elchlepp named assistant dean for planning of education facilities, DUMC
  • 1967: Swanson named director of the reorganized Medical Center Planning Office
  • 1969: Elchlepp named assistant to the vice-president for health affairs, with responsibility for directing and evaluating planning activities at the Medical Center and supervising design and use of future construction
  • 1970-1974: Elchlepp is director of the DUMC Office of Analytical Studies; period of programming and planning for Duke Hospital North, with American Health Facilities, Inc., and Medical Planning Associates as consultants
  • 1971: Elchlepp named assistant vice president for health affairs, planning and analysis; Director of Planning reports to her
  • March 1973: American Health Facilities, Inc., submits 3-volume proposal for the modernization and expansion of Duke Hospital (Duke North)1980: Completion and opening of Duke Hospital North
Major building projects undertaken and/or completed during this period, (with date of original construction and of physical structure additions or renovations), include:
  • Hanes House (1953)
  • Duke Hospital (1956-57, additions/renovations 1960-1969)
  • Bell Building (addition/renovations, 1958, 1960, 1964, 1979)
  • Davison Building (additions/renovations, 1960, 1964)
  • Child Development Behavioral Health Clinic (1961)
  • Edward W. Busse Gerontology Building and Diagnostic & Treatment #3 (1962)
  • Old Hyperbaric Building (1963)
  • Stead Building (Clinical Research I) (1963)
  • Teer House and Garage (1964)
  • Hospital Laundry (1965, additions/renovations 1979)
  • Animal Farm buildings (1965-1969)
  • Woodhall Building (1966)
  • Clinical Research II (1968)
  • Baker House (addition/renovation, 1968)
  • Nanaline H. Duke Building (1968)
  • Pickens Building (1969)
  • Research Park 1, 2, and 3 (1969)
  • Research Park 4 (1970)
  • 2222 Erwin Road (1970)
  • Medical Center Storage (1971)
  • Vivarium (GSRB Animal Research Facility) (1971)
  • Civitan Building (1971, additions/renovations 1972, 1977)
  • Sands Building (1973)
  • Wadsworth Eye Center (1973)
  • Elizabeth C. Clipp Research Building (Nursing School Addition) (1973)
  • Seeley G. Mudd Medical Library and Communications Center (1975, additions/renovations, 1978)
  • Cancer Center Isolation Facility (1975)
  • Edwin L. Jones Cancer Research Building (1975)
  • Dialysis Center (1976)
  • Morris Building (Clinical Research III) (1978)
  • Parking Garage II (1978)
  • 2912 Main Street (1979)
  • Duke North (1980)

Acquisition information:
Accession A1974.0168 (acquired, 1974), Accession A1974.0169 (transferred, 1974), Accession A1976.0054 (acquired, 1976), Accession A1976.0060 (acquired, 1976), Accession A2003.030 (transferred, May 2003), Accession A2007.064 (transferred, July 2007), Accession A2007.085 (acquired, October 2007), Accession A2011.071 (transferred, August 2011), Accession A2012.034 (transferred, May 2012), Accession A2015.031 (transferred by Valerie Gillispie, July 2015), Accession A2016.014 (transferred by Susan Council, April 2016)
Processing information:

Processed by Kathy Edwards: January 2008; encoded by Kathy Edwards: January 2008; updated by Jessica Roseberry and Dawne Howard Lucas: November 2009; updated by Lucy Waldrop: April 2016

Arrangement:
Organized into the following series: Louis E. Swanson Papers, 1952-1977; Jane Elchlepp - Small Subject File, 1962-1969; Long Range Planning, 1952-1998; Building Renderings and Other Materials, 1964-2013; Duke Hospital North Planning Materials, 1973-1980; Parking and Traffic Study, 1992.
Physical location:
For current information on the location of these materials, please consult the Duke University Medical Center Library's online catalog.

Contents

Using These Materials

Using These Materials Links:

Using These Materials

Restrictions:

Contains Medical Center Administrative records. These include records of the officers of the University, as defined in the Bylaws, the deans of schools and colleges, and departments, institutes, and other offices as designated by the President. For a period of twenty-five years from the origin of the material, permission in writing from the director of the office of record and the Medical Center Archivist is required for use. After twenty-five years, records that have been processed may be consulted with the permission of the Medical Center Archivist. (Issued by the Office of the Chancellor, December 1, 1975).
Materials in the Duke Hospital North Series Planning Materials can only be accessed with the permission of the Medical Center Archivist.

Terms of access:

Copyright for Official University records is held by Duke University; all other copyright is retained by the authors of items in these papers, or their descendants, as stipulated by United States copyright law.

Preferred citation:

[Identification of item], Facilities Planning and Development Collection, Duke University Medical Center Archives.