Retention Guidelines

  • Records concerning various faculty, student, and professional organizations and associations with which the office, department, center, or program deals. File may include correspondence, reports, publications, minutes, announcements, and other related records.

  • Photographic prints and negatives of office, department, center, or program-related subjects.

  • Record copies of current office, department, center, or program policies and procedures.

  • Reference copies of office, department, center, or program publications.

  • Reference information concerning subjects pertinent to or of interest to the office, department, center, or program. File may include publications, reports, directives and guidelines, news articles, and other material.

  • Records concerning various office, department, center, or programal research projects. File may include reports, correspondence, project descriptions, and other related records.

  • Records concerning activities of specially-formed search committees charged with recruiting new or replacement faculty members. File may include correspondence, resumes, applications, and other related records.

  • Records concerning various self-studies conducted by the office, department, center, or program.

  • Records concerning special gifts to department. File may include correspondence, agreements and stipulations, descriptions of gifts, accession information, and other related records. (Comply with applicable provisions of legal agreement regarding confidentiality of records concerning each gift.)

  • Record copies of speeches delivered.

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