Special Gifts File

Description: 

Records concerning special gifts to department. File may include correspondence, agreements and stipulations, descriptions of gifts, accession information, and other related records. (Comply with applicable provisions of legal agreement regarding confidentiality of records concerning each gift.)

Creation Frequency: 
Annually
Restrictions: 
Access restricted for 25 years from date of creation.
Minimum Retention Period: 
Retain records concerning gifts from donors who by condition of gift wish to remain anonymous in office 2 years. Retain remaining records in office 15 years.
Recommended Disposal of Records: 

Transfer records concerning gifts from donors who by condition of gift wish to remain anonymous to the custody of the DUMCA for permanent retention with restricted access. Transfer remaining records to the custody of the DUMCA for appraisal and final disposition.