Archives Collection Development Policy

General Purpose

The Medical Center Archives is the repository for the archival records and printed materials generated by or about the Duke University Medical Center (DUMC), the Duke University Health System (DUHS) and the Duke University School of Nursing (SON). The Archives collects official DUMC/DUHS/SON records, including, but not limited to, the records of administrative offices; academic departments; faculty, administrative and student committees; faculty and student clubs; college and student publications; oral interviews; audio-visual materials; photographs and slides; memorabilia and other ephemeral materials.

Archival records have permanent administrative, legal, fiscal and historical value and are preserved as an asset for the Duke community and other researchers.

Duke University Medical Center Archives Program

The charge to identify, collect, arrange, describe, make available, and preserve records of historical value is the responsibility of the Medical Center Archivist. The purpose of collecting such records is to provide documentation of the development and growth of DUMC/DUHS/SON in several specific areas. These areas are: primary functions of teaching and research; development of health care education; leadership in the community at large; activities of the student body and alumni; and development of the physical plant and grounds. Priority is given to those records that reflect the activities of DUMC/DUHS/SON officers and committees that formulate or approve official policy, as well as faculty and administrative involvement in these activities.

Acquisitions Priorities

Non-current records of administrative, academic, and student organizations: Chancellor, Vice-Chancellors, Deans, Vice-Deans, Faculty Governance, Academic Departments, Student Organizations, Administrative Offices, and Research Centers. For additional information, refer to the DUMC Archives' Recommended Retention and Disposition Guidelines.

Types of Materials Collected

Official records and office files, policy statements and decisions, accreditation reports and supporting documentation, annual budget and audit reports, agenda and minutes of meetings, annual reports, committee and task force reports, subject files concerning projects, statistical summaries, press releases, correspondence and memoranda, and papers created in the process of DUMC/DUHS/SON carrying out their missions.

Official Publications

Catalogs, student newspapers, literary magazines, yearbooks, alumni magazines, campus maps, newsletters, brochures, programs of conferences and events sponsored by DUMC/DUHS/SON, and directories of faculty/staff rosters.

Campus Buildings

Blueprints, building models, and plans not routinely kept by the Facility Design and Construction Office.


See corresponding Manuscripts Collection Development Policy.

Alumni Memoirs

See corresponding Manuscripts Collection Development Policy.


Photographs, films, and audio and video recordings relating to the campus, interviews with DUMC/DUHS/SON personnel, alumni, and students.

Format of Materials

Any type of material stated above may be in paper, electronic, audio-visual, or digital media. Retention preference is given to materials in formats with known longevity.


January 26, 2012