Ask the Archivist

Q: Who can access materials at the Medical Center Archives?

A: Everyone! Students, faculty and staff members, alumni, and the general public all have access to the photographs, papers, oral histories, and memorabilia documenting the history of Duke Medicine. Materials are accessible in the Medical Center Archives reading room, located at 1408-A Christian Avenue, on weekdays from 8:30 a.m. to 4:30 p.m. It is strongly recommended that you contact the Archives at least 24 hours before your visit so that the staff can have materials ready for you when you arrive. The phone number is 919-383-2653, and the email address is dumc.archives@mc.duke.edu.

Q: Thanks for dropping off boxes! How do you put them together?

A: The boxes that we use to store departmental records are high-quality, but not easy to put together! Each box should have assembly instructions printed on them. When the box is properly assembled, the instructions will be on the bottom of the box. If you have problems interpreting the instructions, please contact us for assistance. We are more than happy to help you!
 
Here are a couple of box assembly hints:

Q: Should I attach an inventory of the materials my department is sending to the Archives?

 
A: Absolutely! Since you are working directly with the materials that you are packing, it’s easy to forget that not everyone can easily figure out what they are, and therefore think that there’s no need to prepare an inventory. It’s obviously correspondence from 1990 to 1991, right? Who needs a list?
 

Q: My department has records to send to the Medical Center Archives. How should we pack them?

A: The Medical Center Archives purchases acid-free boxes to store departmental records. Please contact the Medical Center Archives (383-2653 or email us) to request boxes. It usually takes two of these boxes to pack one full file drawer. You should fill the boxes to the point that the folders do not slouch, but can still be removed easily. Hanging folders do not fit well in the boxes and should be avoided. The Archives kindly asks that you return any unused boxes.

Q: What does “Archive” mean?

A: Don’t worry; I won’t start quoting definitions from The Merriam-Webster Dictionary. I do want to make you aware, however, of what archivists mean when they say the word “archive.” In today’s world of Gmail and online “Archive” buttons, it’s understandable to think that “archive” means “to save something for later, even if it’s just a short amount of time.”

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